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EOTC Consent

St Joseph's School communicates with parents during the year so they are informed about proposed EOTC events, including any risks, and know how to give consent. See EOTC Event Planning and Approval.

Communicating with parents

We aim to provide parents with clear and easy to understand information about EOTC events and activities. We ensure the level of information we provide parents, and request from them, matches the level of risk associated with the activity.

We inform parents of any general and specific risks associated with an event, as well as our strategies to mitigate risks. We ask parents to tell the school about any risks that may be associated with their child participating in an event and provide opportunities to update their health information.

If a student requires additional support to participate in an EOTC activity, we work with parents, the student, and appropriate staff to create a support plan. See EOTC Student Participation and Inclusion.

Parent responsibility

At St Joseph's School, we encourage parents to support their child to participate in EOTC by:

• providing updated emergency contact details and information about safety and wellbeing that might be relevant to the EOTC event
• participating in the development of an individual student support plan, if applicable
• supporting their child to prepare for the EOTC event by talking about expectations of the school when participating and providing the required clothing and equipment (the school may be able to help with this)
• contacting the school if they have any questions or concerns about their child participating in the EOTC activity.

Giving consent

Each student must have signed consent from their parent before they can participate in the activity.

At this school, parents complete a blanket consent form at enrolment or at the start of each year, which covers many low-risk activities.

Where activity-specific consent is required (e.g. EOTC activities involving water), we ask for this on a case-by-case basis.

The content of a consent form can vary depending on the type of activity and may include:

• specific risk information associated with the event/activity – see EOTC Risk Assessment and Management
• information about contingency and emergency plans – see EOTC Contingency and Emergency Planning
• procedures to follow in the case of injury or illness – see EOTC Health and First Aid
• information about supervision during the EOTC event – see EOTC Supervision
• information about what to take on the activity and/or what not to take (e.g. money, phones)
• information about relevant school policies that apply (e.g. Alcohol, Drugs, and Other Harmful Substances Policy, Smokefree and Vapefree)
• information about transport to and from the activity – see EOTC Transport.

We ask parents to consent to their child receiving any emergency medical treatment, including anaesthetic or blood transfusion, that is considered necessary by medical authorities in the event of an incident. If parents do not agree to this, their child might not be able to participate in the activity/event (Ministry of Education EOTC Guidelines, para 146).

Personal information collected as part of the consent process is kept safely and shared with appropriate staff/volunteers, and external providers where relevant, in accordance with our privacy policy. See Privacy Policy.

If a parent withholds consent, the student will not participate in the EOTC event. We provide alternative learning options for students who do not participate.

Related policies

• EOTC Event Planning and Approval
• EOTC Health and First Aid
• EOTC Transport
• EOTC Student Participation and Inclusion
• Communicating with Parents and Whānau
• Privacy Policy
• Sharing Student Personal Information with External Agencies

Resources

• TKI | Te Kete Ipurangi: EOTC Guidelines (see "Communicating with parents" in chapter 3)
• EONZ: EOTC Safety Management Plan and Toolkit (see EOTC Safety Management Plan template – "Communication with Parents/Caregivers")
• EONZ: EOTC Safety Management Plan and Toolkit (see relevant resources)
  • EOTC Parent/Caregiver Blanket Consent Form
  • EOTC Parent/Caregiver Consent Form
  • Aquatic Activities Competency and Consent Form

Release history: Term 1 2024, Term 1 2019

Keywords: snow, flood, outage

Topic Number: 26089	Last Modified Date: 16/07/2025 16:49:12
Topic Version: 1	Published Date: 30/01/2026