Process for Requests Under the Official Information Act

Currently under review

We are reviewing this policy for its content and how well the school implements it. To share your comments and rate its implementation, click the "Start your review" button. This policy's subtopics are also under review if they have a review button.

Currently under review

We are reviewing this policy for its content and how well the school implements it. To share your comments and rate its implementation, click the "Start your review" button.

Currently under review

We are reviewing this policy for its content and how well the school implements it. To share your comments and rate its implementation, click the "Start your review" button.

Currently under review

We are reviewing this policy for its content and how well the school implements it. To share your comments and rate its implementation, click the "Start your review" button.

Currently under review

We are reviewing this policy for its content and how well the school implements it. To share your comments and rate its implementation, click the "Start your review" button.

Currently under review

Contents

Home

Process for Requests Under the Official Information Act

At St Joseph's School, we make official information available when requested unless there is a good reason to withhold it. The Official Information Act 1982 outlines grounds for withholding information.

When we receive a request for official information, we follow the actions below, which are based on the requirements of the Official Information Act.


Actions
1.	Record the date of the request.
2.	Check and record the identity of the requester.
3.	If we know information is held by another entity, check with the requester to see if they want the request transferred to the appropriate entity. If yes, transfer the request within 10 working days of the request being received.
4.	Consider the urgency of the request (if required).
5.	As soon as practicable within 20 working days, assess whether: the information requested is held by the school there are any grounds for withholding the requested information under sections 6–9 of the Official Information Act 1982 there are any grounds for refusing access in the manner sought by the requester the school will include a charge for the cost of labour and materials involved in making the information available (see below) to give a notice of extension.
6.	Notify the requester whether the information will be released, and if yes, in what form and whether there are any charges.
7.	Arrange for the requester to access information in the way they wish, if reasonable, unless this way causes grounds for withholding information. This can include giving them: an opportunity to inspect the information (under supervision to protect the integrity of the information and to provide explanations if necessary) a copy of any document a transcript of recorded material a verbal explanation about the information a summary of the information we hold.
8.	If the request is denied or some information is withheld, we explain why and advise the requester of their right to complain to the Ombudsman.

Hei mihi | Acknowledgement

SchoolDocs appreciates the professional advice of Kathryn Dalziel, senior barrister, in the review of this policy.

Release history: Term 2 2024

Topic Number: 52184	Last Modified Date: 27/09/2024 13:38:22
Topic Version: 1	Published Date: 30/01/2026

Last review	Term 1 2023
Topic type	Core