Scheduled reviews: Topics reviewed in term 2 2018

Visitors

• Added a link to Contact Rights and the School.
• Added a link to new topic Trespasser on School Grounds.
• Added wording about visitors not being allowed to wear gang insignia on school grounds, and a reference to the Prohibition of Gang Insignia in Government Premises Act 2013.

Contractors Working at School

• Added a definition to PCBU.
• Added the sentence "If relevant, the contractor supplies a site-specific safety plan to school management prior to starting any work".
• Added links to two resources.

Protected Disclosure

• Added the note (and a link) that further information can be found on the website of the Ombudsman

Disclosure to an Appropriate Authority

• Added Education Council of Aotearoa NZ to bulleted list.
• Added Ministry of Education as a example of Head of any Public Sector Organisation.

Manage a Protected Disclosure

• Added that if the disclosure relates to the board chair, the disclosure officer refers it to another board member.
• Added two sentences about the responsibilities of the disclosure officer.

Internal reviews: Term 3 2018

Student Attendance

• Added a section about out of school tuition.
• Added a link to the updated Missing Student Protocol.
• Added a sentence about following up student absence.

Attendance Register – Primary and Intermediate

• Updated this topic for primary and intermediate schools so that it outlines the important steps, and works better with SMS processes. Removed details about the appropriate codes.
• Added "update the SMS with any students who go home sick".

Sun Protection – Composite and Secondary

• Tweaked the primary/intermediate topic to be more suitable for composite and secondary schools. Changed the sections Sunsafe Behaviour, School Activities, and Educating the School Community.

Religious Instruction
No changes to Catholic Religious Education topic.

• Removed the sentence "No member of the school teaching staff may conduct religious instruction". Also created an alternative topic for schools that don't offer religious instruction, that simply states that they don't.

Emergency Planning and Procedures

• Added a link to MOE Emergency Management Plan for contact templates.
• Added the bullet point "emergency contacts are current". Also added to Implementation Audits and Reviews.
• Reformatted the topic for clarity, and added subheadings and emergency contact information.

Reporting and Recording Accidents and Incidents

• Added more about the requirement to record and investigate near miss incidents.
• Added a sentence in the green box about investigating near misses as appropriate (to their potential risk). Added that hazards that can't be eliminated must be added to the hazard register "with their appropriate controls".
• Added "investigate as appropriate" to moderate injury to students.
• Added, at the end of the topic, that notifiable incident near misses must be investigated as if the injury or illness did occur.

Parent Group Fundraising – Primary and Intermediate

• Changed the topic name to Fundraising and added some guidelines about fundraising in general, to make it match the secondary/composite topic. Schools can choose to include their information about parent group fundraising.

Food Safety

• Added this as a new topic. Added links to the new topic from Health, Safety, and Welfare Policy, Food and Nutrition, School Donations and Fundraising, Order Lunches, and Lunches Sold at School.

Care and Management of Students

• Added the wording " and understands that they can leave the time-out area when they are ready" to clarify that in time-out, students can leave of their own free will, as opposed to seclusion, where they can't.

Physical Restraint Authorisation Form

Surrender, Retention, and Search Authorisation Form

• Added these forms to the Model sites for schools to download and use.

Digital Technology and Cybersafety

• Added the following bullet point to comply with ERO's board assurance statement:
• ensuring that systems are effectively maintained, secure, and filtered when necessary

Abuse Recognition and Reporting

• Removed an outdated process document for suspected or disclosed child abuse.

Personal Property and Insurance

• Clarified that anyone seeking reimbursement for insurance excess for items damaged at school, should check first with their insurance company, as it has the right to recover costs from the party that did the damage.

Emergency Planning and Procedures

Emergency Planning

• Reformatted for clarity, and added subheadings and emergency contact information.

Chemical Spills
Gas Leaks
Volcanic Eruption and Ashfall
Trespasser on School Grounds
Violent Intruder on School Grounds
Dealing with a Suspicious Letter or Package

• Added these additional emergency procedures.

Contact in an Emergency

• A new topic outlining how the school will communicate in an emergency.

Missing Student Protocol

• Primary and intermediate: added a section about students leaving school without permission.
• Secondary: made a topic for secondary about following up student absences where there is concern about a student's whereabouts.
• Composite: made a new topic that combines primary and secondary content.

Emergency Kit

• Added dust masks and goggles to the possible contents of the kit.

Vetting Requirements

• Reformatted this topic to make it easier to follow, and combined the information for teachers and non-teachers.

Police Vetting for Non-Teachers

• Reformatted and added information about what to do with the vetting result.

Parent and Whānau Section - new section highlights information of particular interest to parents and whanāu.

Parent Involvement

Communicating with Parents

Community Conduct Expectations

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